Road Safety Guidance – Protecting Workers and the Public
Road safety is a critical concern for employers, drivers, and employees who operate vehicles as part of their work. Effective road safety management reduces accidents, injuries, and compliance risks. This guidance outlines key practices, legal requirements, and risk reduction strategies for workplace road safety.
Legal Responsibilities and Regulations
Employers must comply with UK road traffic laws and the Health and Safety at Work etc. Act 1974 to ensure safe operations. Key regulations include:
- Driving at Work Guidelines: Employers must manage risks related to employees driving on business.
- Road Traffic Act 1988: Covers driver licensing, vehicle safety, and offences.
- Workplace Transport Safety: Managing vehicles, pedestrians, and loading/unloading activities safely on-site.
Key Risks in Workplace Road Safety
Common hazards include:
- Collisions with pedestrians, other vehicles, or fixed structures
- Vehicle overturns and rollovers
- Poorly maintained vehicles or equipment failures
- Driver fatigue, distraction, or inexperience
- Hazardous weather conditions and poor visibility
Risk Assessment and Safe Systems of Work
Employers must carry out a thorough risk assessment for all work-related driving activities. Steps include:
- Identifying vehicles, routes, and task-specific hazards
- Assessing driver competence, licensing, and training needs
- Ensuring vehicles are properly maintained and equipped
- Implementing safe driving procedures, including speed limits and load safety
- Monitoring compliance and incident reporting
Driver Competence and Training
Drivers must receive training relevant to their role. Recommended areas include:
- Defensive driving techniques
- Vehicle inspection and maintenance awareness
- Managing fatigue and distraction
- Driving in adverse weather or challenging conditions
- Emergency response and first aid
Vehicle Maintenance and Safety Equipment
Safe operation requires well-maintained vehicles:
- Regular inspections and servicing
- Tyres, brakes, lights, and steering checks
- Safety equipment, including high-visibility vests, warning signs, and fire extinguishers
- Load security and restraint systems for goods vehicles
Site-Specific Road Safety
For workplaces with on-site vehicles (construction, warehouses, logistics):
- Designate safe pedestrian routes separate from vehicles
- Use barriers, signage, and traffic management systems
- Provide training for both drivers and pedestrians
- Plan for emergency access and evacuation routes
Monitoring, Reporting and Continuous Improvement
Employers should regularly monitor road safety performance, investigate incidents, and update procedures. This ensures compliance with legal duties and promotes a culture of safety.
Recommended Training Courses
- DVSA Driver Competence Courses
- Defensive Driving Training
- IOSH Managing Safely
- Workplace Transport Safety
Implementing proper road safety procedures protects your workforce, reduces accidents, and ensures compliance with UK laws and regulations.